For governors, DSLs & school business managers

If anyone ever asks, you can prove it in seconds.

A parent. A governor. An insurer. A safeguarding inspection. When that conversation happens, you need a complete timestamped record of every concussion and every first aid incident — not a spreadsheet or an accident book you have to rebuild.

The audit trail

Every action logged. One click to export.

📅
Date & symptoms on record
The exact moment the incident was reported, with the symptoms recorded at the time. Timestamped when it was logged.
📋
Every stage documented
Each of the six GRAS stages — when it started, when it completed, who was responsible. Logged automatically.
✉
Every notification sent
Every parent email and coach alert logged with delivery confirmation. Proof that the right people were informed at every step.
✅
What parents were told, on record
Every record stores when the parent was informed, which version of the wording they saw, and which member of staff confirmed it — ready for your DPO or a legal enquiry.
✚
Every injury, not just concussions
The first aid log records every injury your staff treat: what happened, what was done, who was told and, where it applies, whether the player was later admitted to hospital. Filter and export by date, team or player.
📄
One-click PDF export
Complete incident report generated instantly. Ready for a governor meeting, a safeguarding file, or a legal enquiry.
Incident Report — Tom Smith · U14
Incident logged21 Jul 2026 · 15:42
Logged byJ. Long — Head of Rugby
Symptoms recordedHeadache · Dizziness
ContextMatch play · Tackle (BC)
Parent notified21 Jul 2026 · 15:43
All 6 stages complete✓
Returned to match play11 Aug 2026
Parent informed, wording version ✓ Recorded
Download full PDF report ↓
Compliance & trust

Built for schools. Built to be trusted.

🏛
ICO Registered
Sports Welfare Systems Ltd is registered with the Information Commissioner's Office (ZC200130).
🇪🇺
Data Held in Europe
Stored in the European Economic Area (Amsterdam), which UK law recognises as adequate. The limited processing that happens in the US — support access and email delivery — is covered by the safeguards set out in our Privacy Policy, which names every provider we use.
🔒
Isolated by Organisation
Each school's data is kept separate, and one organisation cannot browse or search another's. The only exception is when a parent asks for their child's school and club to be linked — and then the other organisation is told only that the child has a concussion and which stage they are at.
📄
Full Legal Framework
Terms of Service, Privacy Policy and DPA published in full, written in plain English. A security summary for your DPO is available on request.
🏢
Incorporated Business
Sports Welfare Systems Ltd. Company No. 17341126. A real, incorporated, accountable business.
🏇
GRAS Aligned
Built with the RFU's HEADCASE guidance (August 2023 GRAS programme) and checked against the UK grassroots concussion guidelines, November 2024. Not affiliated with the RFU.

Give your school the record it needs.

From £11.99 a month, ex VAT. Invoice or BACS available. Full DPA available on request.

Start free trial →
No card needed  ·  30-day free trial