For governors, DSLs & school business managers

If anyone ever asks, you can prove it in seconds.

A parent. A governor. An insurer. A safeguarding inspection. When that conversation happens, you need a complete timestamped record — not a spreadsheet you have to rebuild.

The audit trail

Every action logged. One click to export.

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Date & symptoms on record
The exact moment the incident was reported, with all symptoms recorded at the time. Timestamped and immutable.
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Every stage documented
Each of the six GRAS stages — when it started, when it completed, who was responsible. Logged automatically.
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Every notification sent
Every parent email and coach alert logged with delivery confirmation. Proof that the right people were informed at every step.
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Consent on record
Parental consent captured digitally and stored against every player record. GDPR-compliant, always available.
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One-click PDF export
Complete incident report generated instantly. Ready for a governor meeting, a safeguarding file, or a legal enquiry.
Incident Report — Tom Smith · U14
Incident logged21 Jul 2026 · 15:42
Logged byJ. Long — Head of Rugby
Symptoms recordedHeadache · Dizziness
ContextMatch play · Tackle (BC)
Parent notified21 Jul 2026 · 15:43
All 6 stages complete✓
Returned to match play11 Aug 2026
Consent on record ✓ Verified
Download full PDF report ↓
Compliance & trust

Built for schools. Built to be trusted.

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ICO Registered
Sports Welfare Systems Ltd is registered with the Information Commissioner's Office.
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UK-Hosted Data
Your data never leaves the UK. Compliant with UK GDPR and local authority data governance requirements.
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Architecturally Isolated
Each school's data is structurally separate. One organisation cannot see another's data under any circumstances.
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Full Legal Framework
Terms of Service, Privacy Policy, and DPA published in full, written in plain English.
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Incorporated Business
Sports Welfare Systems Ltd. Company No. 17341126. A real, incorporated, accountable business.
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GRAS Aligned
Built with the RFU's HEADCASE guidance. August 2023 GRAS programme. Not affiliated with the RFU.

Give your school the record it needs.

From £11.99 a month. Invoice or BACS available. Full DPA available on request.

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